【Position Summary】

We are seeking Specialist Senior of Administrative Affairs.

The main responsibilities include

(1) Administrative Support

-Assisting the Department Head in formulating annual work plans, summaries, and regulations for the General Affairs Office, and supervise the implementation of key tasks.

-Handling daily administrative tasks for the General Affairs Office, including meeting organization, document drafting, information reporting, and archive management.

-Following up on special assignments from higher-level authorities or the university, coordinating with relevant departments to ensure execution.

-Assisting in handling complaints, inquiries, and emergencies, ensuring timely communication and feedback.

(2) Coordination and Communication

-Coordinating workflows between internal divisions of the General Affairs Office (e.g., logistics, asset management,

infrastructure construction, property management) to ensure efficiency.

-Collaborating with other university departments (e.g., finance, auditing, security) to manage cross-departmental initiatives.

(3) Project Management and Supervision

-Assisting the Head in overseeing the progress and quality of all General Affairs-related projects

-Participating in project feasibility studies, proposal reviews, and acceptance evaluations for General Affairs-related initiatives.

-Monitoring compliance of outsourced logistics service providers and propose improvement recommendations.

Other responsibilities include

-Assisting the Head in team building, staff training, and performance evaluations.

-Completing other tasks assigned by supervisors.

【Qualifications】

Required Education and Experience

-Master’s Degree or higher in Public Administration, Management, Engineering Management or related field.

-Nearly 3-year working experience of current position.

Required Attitude

-I am positive about my role.

-I respect everyone.

-I am self-motivated.

Preferred Experience and Skills

-English Fluency (TOEFL 90/ IELTS 6.5 Above)

-Proactively finishing tasks efficiently and precisely

-Maintaining the good relationships with others

-Awareness of coaching subordinates within the department

-Fully understanding JD

-Better understanding the whole tasks of the department.

-Basically understanding the knowledge of HR&FIN at BiUH.

How to apply

1)Please prepare the following documents: Curriculum Vitae (CV) and a Cover Letter

2)Please import all files into one PDF including CV and CL in English

3)Please name the PDF as “Specialist Senior of Administrative Affairs”

4)Please send all files to recruitment@hainan-biuh.edu.cn